I’m pretty sure we could get a receipt, to show them the charge, when we pay him.

If the receipt says what it cost to do the repairs, that amount should be reimbursed.  

Looking at the county website, it looks like you are responsible for paying 5% tax on gross receipts, but I couldn’t find any info on license requirements outside Front Royal city limits.

I would thank him for his feedback and share that you made a business decision that is mutually beneficial (https://www.avail.co/education/articles/should-you-collect-r...scroll down towards the bottom of the page to see the comparison) which includes providing the tenant with a receipt and rent reminders.  

Upon verification, the Landlord will pay you $2,000 cash, and both parties will sign a receipt acknowledging that your account has been settled.

I have good record keeping although a bit old fashioned (journal w/hrs, mileage, receipts).No LLC although we are considering with the 3rd rental on board.Would be interested in hearing from CPA's who might fit our needs.  

Generally speaking, with SFR or small multis, I just rely on the lease/rent roll (and some form of proof of payment; i.e. bank statements, deposit receipts, tax returns, etc.). 

This includes a $1,500 recycling deposit which is refunded when I present the recycling receipts, leaving the permit/plan cost at $2,000.

The very first day that a tenant is late, a Notice of Default needs to be delivered to the tenant (you need a receipt of delivery; if you hand deliver it, place it in a sealed envelope with their name on it marked 'urgent/confidential' and take a photo of it placed on their door). 

But if it doesn’t work well as a regular bank account (bill pay / same day wires etc) or is difficult to use might not be the right fit for using it as your primary everyday operating account.It comes with a checking account that is simultaneously linked to the line of credit so through the checking account you can use it for every day payments and receipt of funds/deposits.The daily sweep is an autonomous feature that takes any available balance  in checking and applies that to reduce your line balance each night at 12am.