However, I was completely unaware of any issue, and receiving a bill 4 months later looks very seedy to me.I've been in regular contact with the apartment manager about this and he even admitted that they "need to work on a better communication procedure for things like this", but that it's ultimately not their fault because the checks late, bottom line.I tried to play hard ball by paying 1 one of the fees (because I only received 1 letter of notification from them), but they still won't take the other 3 fees off my account.Any advice is much appreciated!

I would reference and stick to your policies and procedures and have clearly dis closed qualifications  Unfortunately this is where most landlords mess up and end up in some form of lawsuit for fair housing or discrimination and end up having to defend themselves in court and all they were trying to do is get the most qualified applicant but again there’s a law and there’s a reason these people are protected as tenants.  

The safe harbor applies to amounts paid during the tax year to acquire or produce what the regs call a “unit of property” (UOP), you must meet these requirements: (1) at the beginning of the tax year, the taxpayer has written accounting procedures treating as an expense for non-tax purposes amounts paid for property costing less than a specified dollar amount (which will be 2500 for you), or with an economic useful life of 12 months or less;.(2) the taxpayer treats the amount paid for the property as an expense on its books and records in accordance with its accounting procedures. ( do this on your bookkeeping software or whatever you utilize)(3) the amount paid for the UOP doesn't exceed $2,500. as substantiated by the invoiceNote: The cost for the Unit of Property includes l additional costs (for example, delivery fees, installation services, or similar costs) if these additional costs are included on the same invoice with the tangible property. 

Clearly state in that letter that if you continue to get complaints from any other tenants about noise from them, that you will initiate eviction procedures asap. 

I have put a Management System in place, which contain all of the company policies, procedures, checklists, and forms.  

Other's in your area may weigh in on exactly what the proper procedure is in your area as I am not familiar with it.

As long as the servicer follows the procedures, along with only allowing customary closing costs, and the property is sold for 95% of appraisal, whether by short sale or sale by the servicer following a foreclosure/DIL, the servicer gets paid in full and everybody else(including the mortgagee) gets a free pass (except for the rest of us tax payers of course). http://portal.hud.gov/hudportal/documents/huddoc?

If you want to keep with section 8 then follow the local procedures for dealing with rent increases at the section 8 offices.

If you consider the amount of time and stress spent, it's probably closer to 80%.I usually encourage people to self-manage, as long as they are near the property, capable of self educating, can develop policies and procedures, and run their investments like a business.

@Jim StanleyI think you may be combining a problem at home with a business idea.. in my Opinion this could be a recipe for disasterI think the first thing you want to remember is that when you own a rental property you own a business and we have policies procedures structure and that becomes much more necessary when you have a high turnover as a short term rental and you are not local and you were out of stateIf you go down to the path of having a short term rental I think that’s OK but remember it’s a business you need to create the proper business plan and have the right structure to a successful especially the short term rentals with high turnover rate you need to make sure there’s a lot of policies and procedures in placeI would not worry about whether or not you make money because it sounds like the end goal is you want to have a place that you can liveObviously we all want to make money on businesses that have fun remember Caswell is not the only way that you’re making money when you were a rental property and many people seem to focus only on the cash flow and not the other advantages of owning the real estate1.