This is the procedure you could takeThe person entering in the data in QuickBooks, at the end of the day runs a backup copy of QuickBooks for your companyAt the same time, he or she, makes a backup copy, portable copy, and sends it via e-mail to your investors.In the morning they begin their work and they are up-to-date with all that's going onDoes that sound appealing to you?

Customer service at its finest!

The only responsibility the tenants have is to submit a work order, which has always been the same procedure.

However, I was completely unaware of any issue, and receiving a bill 4 months later looks very seedy to me.I've been in regular contact with the apartment manager about this and he even admitted that they "need to work on a better communication procedure for things like this", but that it's ultimately not their fault because the checks late, bottom line.I tried to play hard ball by paying 1 one of the fees (because I only received 1 letter of notification from them), but they still won't take the other 3 fees off my account.Any advice is much appreciated!

I would reference and stick to your policies and procedures and have clearly dis closed qualifications  Unfortunately this is where most landlords mess up and end up in some form of lawsuit for fair housing or discrimination and end up having to defend themselves in court and all they were trying to do is get the most qualified applicant but again there’s a law and there’s a reason these people are protected as tenants.  

The safe harbor applies to amounts paid during the tax year to acquire or produce what the regs call a “unit of property” (UOP), you must meet these requirements: (1) at the beginning of the tax year, the taxpayer has written accounting procedures treating as an expense for non-tax purposes amounts paid for property costing less than a specified dollar amount (which will be 2500 for you), or with an economic useful life of 12 months or less;.(2) the taxpayer treats the amount paid for the property as an expense on its books and records in accordance with its accounting procedures. ( do this on your bookkeeping software or whatever you utilize)(3) the amount paid for the UOP doesn't exceed $2,500. as substantiated by the invoiceNote: The cost for the Unit of Property includes l additional costs (for example, delivery fees, installation services, or similar costs) if these additional costs are included on the same invoice with the tangible property. 

Clearly state in that letter that if you continue to get complaints from any other tenants about noise from them, that you will initiate eviction procedures asap. 

I can do what I want... that doesn't mean buying yachts and bathing in the finest wines or anything silly... but having the money to travel, see the world, enjoy fine things (in moderation), etc...Beyond that, I want my net worth rising WHILE I'm retired. 

I have put a Management System in place, which contain all of the company policies, procedures, checklists, and forms.  

Other's in your area may weigh in on exactly what the proper procedure is in your area as I am not familiar with it.