In efforts to contact houses that fit our criteria but having issues finding the best service for mailers, post cards, or traditional hand written letters. 

This can be an extremely time-consuming and frustrating process but needs to get done.Borrower Calls – Once the servicer finds your borrower, they’ll make scheduled collection calls notating what transpired and what actions need to be taken.Collection Letters – A variety of collection letters are mailed out based on the delinquency of the borrower.Borrower Statements – Print and mail out monthly borrower statements.Incoming Funds from Borrowers– Any incoming funds from the borrowers will be received, recorded, and distributed to the investor, less the servicer’s fees.Year-End Tax Information – At the end of the year, the servicing company will print out all eligible borrowers who have made interest payments greater than $600.

I know a few people who get calls off letters sure, but its still a vetting process to get to those most motivated. 

I am thinking about sending a carefully worded certified letter as my first attempt to contact them.  

You should have gotten a letter to contest the increase.

After doing this twice the HOA management will probably send you a “warning” letter.    

I recommend a formal letter with the bills attached and a deadline for payment.

I have started using a spreadsheet but I would like something that makes it easier to keep track of when I have sent the owners a letter or postcard etc; also to attach a picture of the property and some pdf's of county record documents.

We were able to overcome it by providing proof that we paid, and were completely responsible for the loan and had recorded documentation to prove it (letter to lender attached below -  (side note this was for a VA loan so we used an agreement for sale in this case). 

IRS private letter ruling PLR-157111-06.