OR . . . you can work with a hard money lender that has been through all of that, knows what they are doing, and could use your funds to reimburse their loan money disbursed, and see if they will part with their performing mortgage notes.

Your insurance may conflict with the CBIZ policy, so if you meet certain guidelines with your lender (1+ year ownership, >25% LTV or comparable equity in property, and some trivial forms) you cancel your insurance through escrow, and then have him/her reimburse you for the insurance on a yearly basis.

Any payments on the balance remaining from the original loan must be included in the debt-to-income ratio calculation for the refinance transaction.Funds received as gifts and used to purchase the property may not be reimbursed with proceeds of the new mortgage loan.The new loan amount can be no more than the actual documented amount of the borrower's initial investment in purchasing the property plus the financing of closing costs, prepaid fees, and points on the new mortgage loan (subject to the maximum LTV/CLTV/HCLTV ratios for the cash-out transaction based on current appraised value).All other cash-out refinance eligibility requirements are met.

Pay the bill yourself, then reimburse yourself by charging the tenants based on a formula.

Anything left will be reimbursed.

This is definitely something to consider if you are paying utilities or having your tenants reimburse you for utility costs.

As far as I'm concerned if I purchased a TK property and there was no forecast in the financials for vacancy and a vacancy occurs, the TK provider should be reimbursing me for my loss due to their failure to adequately account for it.     

When I reported stollen copper pipes(property in a not so great neighborhood with lots of foreclosures during market crash) and this actually happened twice with in a year, I filed insurance both times and got reimburse for the replacement.

Write a letter to the original PM demanding reimbursement for the unauthorized, unnecessary charges.

I was wrong there, but I keep getting the impression they think I should reimburse them.