So this program is between the property mgmt company and us, mostly. 

Also note that my company will possibly either cover closing costs if we sell or provide property management for two years if we rent.

He also founded an HVAC company with 110 employees, and also ran several construction companies.

-- when would you look for the company to refiance into/what if you dont qualify-how do you kno itll go through/not get stuck with the hardmoneyloan?

I have been using comps from the MLS but as the company grows, I dont have that advantage in other states.

If your escrow company allowed that to happen, you should go after them.

As a management company, we also have a duty to get a property occupied with a qualified resident as soon as possible and sometimes that means adjusting rents down for right now to generate revenue.  

A title company?

In my case, I have residential rentals in one LLC, commercial properties in another, self-storage in a third, and my real estate company operates in a fourth.

You can put a mortgage into a "trust: without triggering a due on sale but again contacting your bank/lender is the best route to avoid any issues.Some banks/lenders or servicing companies change guidelines and even a trust may require other paperwork but the attorney usually facilitates that to be safe.