I back up my originals scans to an external USB hard drive, and then I also use a backup service, CrashPlan, to back that up in the cloud.

@Peter SkrzypinskiI use tenant cloud they have calendar for maintenance

Check and see if there were any other liens or mortgages that might cause a cloud on the title.

I do plan on going to a cloud based program like QBO when I have a few more properties. 

You could make repairs at your risk, but you can't covey with a general warranty deed as the notice to redeem the property places a cloud on title.In some states, even after you take possession of collateral and sell the collateral, additional amounts over your costs may again go back to the borrower and they can sue you for it.A security agreement is not the keys to the house, it represents a way for you to get the amount of money you are entitled to and excess equity is due the owner (borrower).If the property after foreclosure sale sells for less than the bid amount, the lender may seek a deficiency judgment to collect amounts remaining due, if it was a cash loan, if the loan proceeds were made as an amount of equity based on a particular sale price, it is an installment sale and receiving the property back terminates the sale.

There are better and acceptable ways to cloud title like a notice of your sales contract.Presenting sham invoices is fraud.

Reason for QTA was forcing someone to either find the true identity or remove the cloud on the title so I can sell the property.

Open to using Excel but prefer a cloud accounting system.Thanks in Advance,Luis

Cloud, Mankato, etc.

It reduces your risk (if there are any clouds on title you miss, etc) and an end-buyer will be much more likely to want to buy from the seller than from someone who got a quit claim.