Also, I found one of my contractors via a referral from a custom home builder and I found my handyman via redfin.Also, once you find your contractor that's capable to help you with day to day repair work I suggest you create a system with your contractor for:Rules of your property (Who will be doing the repair work, no minors)Contractors license and insurance infoBilling (Online invoicing?

For example:The PM should upload all invoices and documents to the owners portal but the owners portal has nothing in it, and he only sends a monthly statement by e mail. 

In the commercial world where I work, it's common to hold retention from each draw - typically 10% of the invoice amount.  

However when I recently received the appraisal I saw that it was invoiced at $2,250!!  

If you place your property into service (i.e. advertise it for rent) and then complete your light rehab items, any item/invoice costing less than $2,500 is deductible.

How do you invoice for the marketing fee, & what language needs to be included (payable at closing of XYZ house, etc)?

I can see many potentials not bother with the process.I am slowly pushing some tenants into email communications and invoicing.

A Validation Notice is a invoice of the total amount in which you owe, total amount of interest,and to whom you owe and which collection service you are being collected from.

One of their main features is "Notify customers of upcoming billing dates or past due invoices"They're easy to use and very feature rich.

You have no way of doing that without talking to an engineer or having the original construction invoices for the old assets.