Note, the money for rehab isn't given upfront, usually it's after a certain time-period or scope of work is completed and all invoices/receipts are submitted to the lender for their approval and disbursement. 

They want an insured, licensed and bonded plumber to execute the repair for liability and insurance purposes.The only thing I negotiated that I can some freedom is I can do the hiring, pay them out of my pocket then invoice the HOA later. 

You should be invoiced in July for all six months- January through June which you were already credited three months for. 

Placement fees are generally 1 months rent plus normal punchlist items that come up initially may require 3 Maytag men with separate invoices while I can take care of all 3 issues in one trip.  

What is this invoice thing?

If damages exceed deposit, send them a list of the damages and invoice them for the balance due minus the security deposit.  

To receive the draw we have to present receipts and invoices.

I will speak with her directly to at least arrange payment for her "no shows" for repair invoices.

One of those being a solid rental software management system for housing leases, documents, managing payments, invoices etc.

If so you might be able to collect something if you provide either a written estimate by a professional painter, or an invoice from one.