@Gino Barbaro- You're exactly right...I'm trying to not over due it. 

Don't make the letter lengthy, just hook them.

I have had lengthy conversations by phone and chat with the people at erentpayment.com in the past two days.  

The user has to be aware at every step but can be done.MS Excel: Used by fortune 500 companies the world over due to its easy way of keeping the report the same year after year.

As Nathan Emmert points out, that's a lengthy process in CA.

Unless the tenant has a lengthy good track record with us I never deviate from the lease conditions.

There are some techniques by providing notice of the deal that have worked very well for us, lengthy stuff but it's all been mentioned here.Keeping deals short, when you can also gets the worring over quicker, I never went past 5 years, most 3 and some less depending on the buyer's abilities to get it done.

Bob Okenwa I just set up my pro account today, long overdue!

Another consideration is how to manage linens/towels and items that require lengthy cleaning tasks.  

There is also a clause that says “if any installment becomes overdue for more than ten days, at Lender’s option a late payment of 5% of the amount of the payment may be charged in order to defray the expense of handling the delinquent payment.”