Then, you attach a lien invoice to the contract for $100k.

What if you dont have quickbooks, is it a simple printed out invoice.

I don't discuss numbers but I send them a detailed invoice minus the deductions within 30 days per Ohio state law.You shouldn't be responsible for the drywall clean up.

However, the back-end controls were so bad and the HD management of their credit accounts so poor that we eventually ditched it... we now just issue Visa employee cards to our employees instead (with spending limits appropriate to position and that person's responsibility level)If you must deal with someone who is so disorganized that he can't predict costs, the two ways are either to get a HD account or do phone sales with emailed invoices.

Keep in mind your rehab cost will be reimbursed after you submit invoices and proof of work done.

If work is not done by the contractors stated day I deduct $100 dollars a day from the final invoice.

Perhaps, you can instead provide him an invoice with what he is to be paid minus holding costs of utilities, interest, and mortgage payments deducted from it.

When I’d receive the invoice- I’d feel I was getting ripped off. ($300 for an hour or two hour job?)

Section 1101.652(b), Occupations Code, is amended to read as follows: (b) The commission may suspend or revoke a license issued under this chapter or take other disciplinary action authorized by this chapter if the license holder, while engaged in real estate brokerage: (1) acts negligently or incompetently; (2) engages in conduct that is dishonest or in bad faith or that demonstrates untrustworthiness; (3) makes a material misrepresentation to a potential buyer concerning a significant defect, including a latent structural defect, known to the license holder that would be a significant factor to a reasonable and prudent buyer in making a decision to purchase real property; (4) fails to disclose to a potential buyer a defect described by Subdivision (3) that is known to the license holder; (5) makes a false promise that is likely to influence a person to enter into an agreement when the license holder is unable or does not intend to keep the promise; (6) pursues a continued and flagrant course of misrepresentation or makes false promises through an agent or sales agent, through advertising, or otherwise; (7) fails to make clear to all parties to a real estate transaction the party for whom the license holder is acting; (8) receives compensation from more than one party to a real estate transaction without the full knowledge and consent of all parties to the transaction; (9) fails within a reasonable time to properly account for or remit money that is received by the license holder and that belongs to another person; (10) commingles money that belongs to another person with the license holder's own money; (11) pays a commission or a fee to or divides a commission or a fee with a person other than a license holder or a real estate broker or sales agent licensed in another state for compensation for services as a real estate agent; (12) fails to specify a definite termination date that is not subject to prior notice in a contract, other than a contract to perform property management services, in which the license holder agrees to perform services for which a license is required under this chapter; (13) accepts, receives, or charges an undisclosed commission, rebate, or direct profit on an expenditure made for a principal; (14) solicits, sells, or offers for sale real property by means of a lottery; (15) solicits, sells, or offers for sale real property by means of a deceptive practice; (16) acts in a dual capacity as broker and undisclosed principal in a real estate transaction; (17) guarantees or authorizes or permits a person to guarantee that future profits will result from a resale of real property; (18) places a sign on real property offering the real property for sale or lease without obtaining the written consent of the owner of the real property or the owner's authorized agent; (19) offers to sell or lease real property without the knowledge and consent of the owner of the real property or the owner's authorized agent; (20) offers to sell or lease real property on terms other than those authorized by the owner of the real property or the owner's authorized agent; (21) induces or attempts to induce a party to a contract of sale or lease to break the contract for the purpose of substituting a new contract; (22) negotiates or attempts to negotiate the sale, exchange, or lease of real property with an owner, landlord, buyer, or tenant with knowledge that that person is a party to an outstanding written contract that grants exclusive agency to another broker in connection with the transaction; (23) publishes or causes to be published an advertisement [, including an advertisement by newspaper, radio, television, the Internet, or display,] that: (A) misleads or is likely to deceive the public; (B) [,] tends to create a misleading impression; (C)implies that a sales agent is responsible for the operation of the broker's real estate brokerage business; [,] or (D) fails to include [identify] the name of the broker for whom the license holder acts, which name may be the licensed name, assumed name, or trade name of the broker as authorized by a law of this state and registered with the commission [person causing the advertisement to be published as a licensed broker or agent]; (24) withholds from or inserts into a statement of account or invoice a statement that the license holder knows makes the statement of account or invoice inaccurate in a material way; (25) publishes or circulates an unjustified or unwarranted threat of a legal proceeding or other action; (26) establishes an association by employment or otherwise with a person other than a license holder if the person is expected or required to act as a license holder; (27) aids, abets, or conspires with another person to circumvent this chapter; (28) fails or refuses to provide, on request, a copy of a document relating to a real estate transaction to a person who signed the document; (29) fails to advise a buyer in writing before the closing of a real estate transaction that the buyer should: (A) have the abstract covering the real estate that is the subject of the contract examined by an attorney chosen by the buyer; or (B) be provided with or obtain a title insurance policy; (30) fails to deposit, within a reasonable time, money the license holder receives as escrow or trust funds in a real estate transaction: (A) in trust with a title company authorized to do business in this state; or (B) in a custodial, trust, or escrow account maintained for that purpose in a banking institution authorized to do business in this state; (31) disburses money deposited in a custodial, trust, or escrow account, as provided in Subdivision (30), before the completion or termination of the real estate transaction; (32) discriminates against an owner, potential buyer, landlord, or potential tenant on the basis of race, color, religion, sex, disability, familial status, national origin, or ancestry, including directing a prospective buyer or tenant interested in equivalent properties to a different area based on the race, color, religion, sex, disability, familial status, national origin, or ancestry of the potential owner or tenant; or (33) disregards or violates this chapter.

I think that showing them these things helps them to better take care of the property, and helps to reduce potential damage if a pipe breaksI schedule showings 15 minutes apartI waste less time driving to and from the property, and between applicantsThey see other applicants arriving or leaving, so they know there are others interestedI ask them to call to confirm at a specific time a few hours before their appointmentI don't have as many no-shows (believe it or not, there are still no-shows even when they called 1/2 hour earlier to confirm)I print our standards on the application (600 min credit score, 3x rent as income, no smokers, we do background checks, etc)Allows applicants to decide if they want to weed themselves outI encourage applicants to take the application home to fill it outI offer to pick it up at their home so I can see how they liveIt requires them to follow up and return it if they're interested, so I don't have to screen through people who apply everywhere with the shotgun approachIf they insist on filling it out on the spot, I call to confirm a fact from their application before further screening to make sure they're still interestedWhen they turn in their application, I tell them I'll be conducting background checks and ask if they have any surprises I'll hear about that they want to discuss.They've often told me about things that didn't appear on the reportThey've asked for the application back, said they wouldn't qualify if I'm going to do a background checkAll of my units have pass-through knobs and deadboltsThe tenant has to actively lock the door behind themThey can't lock themselves out by pulling the door shut behind themselvesAll of my units have been changed over to a master key systemI have one key that unlocks every door that I own, including padlocksInstead of replacing the whole deadbolt, I can swap out the core in 30 secondsNo more softball of keysI have a lock core in a different color that I can put on vacant units that are being worked on so I can give contractors a keyI have a standard set of 4 colors that I paint every unitIt makes it feel more like home if the walls aren't stark whiteIt doesn't cost anything extra to paint rooms different colorsThey're all earth tone colors that go with any furnitureWhen tenants ask if they can paint their unit, I tell them yes, but here are my standard colorsI've eliminated carpet - I use tile, snap-together vinyl laminate, concrete, hardwood (if it's existing) or linoleum (rarely)Tenant can bring their own throw rugs if they wantReduces allergensEasier to cleanI don't use the old snap-together pressboard laminate that would curl up with moistureI pay contractors as soon as I receive an invoice and I know the work is done to my satisfactionContractors don't want to chase down customers any more than we want to chase down tenantsI get a quick response in an emergency because they know I'm going to pay right awayI never say "no" - I always give them an option of how to get it donePets are okay, but there's a monthly feeIf a pet is sneaked in, there's a fine plus the monthly feeIf a pet is deemed dangerous to the property or neighbors, they can get rid of the pet or move outIf you're caught smoking, there's a large cleanup feeIf they want to paint, I let them choose from my colorsIf they're going to be late, the late fees are clearly definedIf they want to move in another roommate, that person has to apply and be qualifiedIf they want to move because they need more space, they can move into one of my larger units without breaking the leaseIf they don't mow the lawn or clear the snow, we can arrange to have a service take care of it at an additional chargeI'm sure there are other things I've added to my toolbox over the years, but this is a good list to start.