I highly recommend creating procedures for them, either written or recorded.

The recorder's office line has 5 different options so each time I called I pressed the next option sequentially leaving the same voice mail - what's the procedure for receiving the title deed and of course my contact details

Once you have scaled up a bit and have some hard and fast procedures in place you can take what you like about the state form and then add in what you would like it to say concerning your specific processes and procedures, write all that down and send it to a lawyer to bless. 

Check your state laws because I think you can charge 2x the first year but after that you have to reduce it to one month of rent.More important is solid screening, then policies and procedures to keep tenants on track so they don't get out of control.

What does your current lease say the procedure is? 

This is the procedure: have a meeting of the minds, and then they send the check to the closing agent for closing.

You are now the bank with all the protections of foreclosure procedures. 

What are their policies and procedures?

Oxford house has policies and procedures with 10pm curfew, mandatory AA/NA meeting attendance, job/school attendance, daily house chores so the house should be the cleanest and quietest on the block. 

The IRS Chief Counsel released a memo stating that to perform cost segregation properly one must have knowledge of construction, construction techniques, design, auditing and estimation procedures.