I would prorate the heat bill every month based on square footage and give the tenant a copy of actual bill to verify your math. 

I highly recommend getting a local landlord/tenant attorney and verifying the proper timelines. 

Call the day you sign the lease to verify that has been done.

(verify this)A POF letter will tell sellers that you are able to close the deal for what you offer them. 

We are currently able to rent identical units for $1000. 

I'll verify via due diligence.

Of course most won't show or a simple case of non-payment and are adjudicated within a few minutesHowever, it is not uncommon for a contested case to be reset if the judge thinks extra time will be neededWhile we all know what the ultimate result will be, the judge might want to verify deeds and such independently of documents furnished by either party before rendering a decision.  

I was more thinking automated identical posts to all channels. fB , cl, rental sites , real estate sites, etc.

I would assume this to be the case to make sure everything is legit and without issue, but this is my first transaction and wanted to get information on how others handle the “closing” and verifying of information.Refinance.  

If neither have rental history they would need a co-signer, with one just need to verify they were authorized occupants.