I’ve also learned the hard way that good communication with your team and third parties is just as important as organization.

4.Tips to avoid similar issues in the future?

Hello,I've had some issues with excessive costs through my property management company over the years. 

Quote from @Don Bessette: I have a 30 plus year tenant that can not keep up with maintaining their unit, it is filthy inside and in desperate need of renovation, all systems are in good repair and I respond very quickly when issues are brought to my attention.It is also well below market rent, and they struggle to pay the current rate.Looking for suggestions on how to gently proceed with the notification to move. 

A good manager will handle tenant communication, security deposit transfers, and ensure a smooth transition for you.Changing managers doesn’t have to be difficult—following the agreement and partnering with a competent new PM will help you get things back on track.

Find a lawyer and issue a lease violation for other issues such as excessive noise and furniture removal.

There's a good chance the issue(s) you face has already been discussed and answered.Ask questions in the appropriate forum.

Because if had I been informed of the issue prior to Dec. 12, I would have been able to back out of the transaction and walk away with my money.

Even if they have a public record in your county, they may have issues in another county that are not disclosed.

There's a good chance the issue(s) you face has already been discussed and answered.Ask questions in the appropriate forum.