it was the 1st of many we decided to switch to short term in the area Did you work with any real estate professionals (agents, lenders, etc.) that you'd recommend to others?

Readers should seek professional advice.

@James Caruso the plan is to continue to grow in size thus allowing me to hire a more full time staff.

We just bought an easement from the City Of Rochester and they hired an appraiser to give a third party valuation. 

Readers should seek professional advice.

We were desperate to get the house cleaned and ready for tenants and hired our PM with hopes that this would be resolved much quicker.

Hire a PM to manage the current primary once it becomes a rental. 

Typically what I advise clients is to self manage your first 2-10 units hire your management for 10-100 units and then have the management company scale with you when you get to 100-200 units.

Soft Costs and Professional Fees - Could you share insights on budgeting for architects, engineers, project managers, and legal fees?

Consult with Experts: If you're uncertain, seek advice from a financial advisor or mortgage professional who can help you evaluate the specifics of your situation and give tailored recommendations.By following these steps, you can make a well-informed decision about whether refinancing while considering prepayment penalties is a good financial strategy for you.