Like many on here I have been asked to qualify stuff for the IRS and been audited too; when that happens he becomes my Rottweiler-everyone should have one of those!

Accounting advice : setup and on going maintenance of Quickbooks (or other recommended software). 

can you give me spread sheets and software that you use to analyas deals ??

Buying/redeeming gift cards for ones self and claiming it is abusing it and you are taking a risk by doing so if you get audited and fail to produce proof.

Steve, Then it is OK to have the one account, just have a way to separate the expenses for each property in your accounting software, as @Carl Fischer mentioned, if you use Quickbooks assign each property as a class or if you use quicken rental property each one will have it's own TAG and just assign a tag to the expense.

Splitting your property into allocation methodology will not hold up for any audit. 

The landlord software company I work for is also located in Fort Collins (Old Town) and we love to see people in the area starting their real estate investment journey.

My opinion is that it’s the best software I’ve used to date!

-What is the best system to be best prepared come tax season as far as having everything organized for my CPA and having the documentation I need in case of an audit?

I work at a software company in Midtown Atlanta and have always struggled with not truly loving what I do.