To really grow and streamline all this whats the best way to really scale and get very organized?

Accounting software is built around organizing the data in different ways when you call upon it.

I've turned  in one broker and one salesperson into MLS organizations I belong to for this very thing. 

I am an organizer of Brew City REI and a member of Milwaukee REIA, WINGS and soon to be AASEW (Apartment Association of SE WI) and through all of these networks. 

I like the idea of offering $240,000 that would turn it into a 8.2% cap.There a lot of of articles on BP that have a ton of creative ideas for increasing value (RUBS system comes to mind) on an apartment building you should look them up.

They are carpenters not business men and most of them can’t organize the time and resources to pick their own nose

There are several medians to acquire motivated sellers, and normally the person or organization selling the service or program to generate motivate sellers will give you all the reasons why this is the best way, with a price tag of coarse. 

Because you're not an organized crime figure.

-I’m sure your planning on it but seems like RUBs would be a good idea on the utilities

A qualified Opportunity Fund is a privately managed investment vehicle organized as a corporation or a partnership for the purpose of investing in qualified opportunity zone property.