They don't refund even if they lock you out of the program.

Preparation is key, and relationships are everything.When closing a property deal, the funds typically required include a purchase deposit, which is refundable during the due diligence period, and an additional nonrefundable extension deposit.

I'm in the market for entity config and tax planning/prep.

There are less taxes in Alberta too.

I opted for added a $200 non-refundable deposit. 

Bigger Pockets is a great place to find a tax accountant that specializes in real estate taxation.

What paperwork should I keep a paper trail of to make things like taxes and other situations better/easier for myself?

About 90k that will be taxed at 40% if I take it now.

If you do place the property in her name, you've got a Gift Tax (Form 709) to complete. 

Do you have a current need for that cash flow generated from the tax savings?