Beyond the capex/repairs/vacancy line item not existing I saw a couple other red flags in your numbers you may consider correcting in the future.Insurance seems extremely low at $25/month.

If a defaulting taxpayer has more than one item to be sold, as soon as sufficient funds have been accrued to cover all of the defaulting taxpayer's delinquent taxes, no further items may be sold.

I hold a tight reign on the funds only paying when the purchase needs to happen (Look for financing for certain items if you need it).You should talk to your chosen designer about the budget for the project . 

Just be very clear upfront about those items.

There many items that need to be redone that he says he will fix but I don’t get what the hold up is if he has the money he needs from me. 

They nickel & dime you for a lot of items. 

Also think about items you can upgrade or repair in the house to force appreciation, so that when you refinance down the road, you have a better LTV (equity) position and you can get even better rates at 75% or 70% LTV. 

It can be worth it to spend a little bit more on those items to limit recurring replacement costs.I hope that’s a helpful starting point.

We had to tell him we could only give him $30k or we could foreclose (though we were much more delicate about it).

@Yashar Fred most of the items a housing authority identifies as deficient should be remediated anyway.