They send out an automated invoice where I select the number of days prior to the due date.  

Just curious. dang your gf taking a GC test, you guys are getting very serious about RE investing!

Contracts, invoices, purchase orders, and other important documents should always have the LLC name on them and should be signed on behalf of the LLC.

I feel like he's taking advantage of the situation since he wouldn't send me an invoice.

Dang, Been on here so over the last few months, didn't realize that was my first post.

Use a filing system for all your invoices - physical or electronic.

You provide them an itemized list of charges or whatever your state requires, refund any remaining funds or send them an invoice for any additional charges not covered by the deposit.

Thankfully I priced the risk accordingly when I purchased the note and I'm in a great equity position, but this is sure a LOOOONG and trying process... and attorney's are dang expensive."

In our experience, the cost most PMC's charge for this really isn't transparent because it's included in either:1) Their hourly charge for maintenance2) The invoices they send from their company or a maintenance subsidiary.If a PMC was to share with an owner their true cost, what would an owner feel is a fair markup for handling maintenance issues?

Get an app that lets you snap a picture of every invoice and receipt, store physical copies in a simple folder in a filing cabinet.