Security deposit and itemized list questions

[Rory M.]

Prior to renting out our unit we did time stamped photos & provided a move in checklist for our tenants. Upon move out time we provided a move out checklist.

During our final walkthrough we noted they left the unit dirty and uncleaned (Kleenex, ear swabs, dirt, wrappers, peanuts) everywhere. Although they did clean the carpets. They also left rugs, poop scoopers, and kitchen gadgets behind.

As landlords we provided fire extinguishers, a dryer gas line, dryer vent work, bathroom drain stop, and all new blinds/appliances. We contacted our previous tenants and asked if they accidentally took the fire extingushers and gas lines/vent work. They stated they bought them themselves and sold them. Some of the brand new blinds were snapped in half and they stated they didn’t break them.

I have proof of what we provided and the units condition via photos as well as how new things are via receipt . My question is do we have to continue going back and forth with them providing said pictures or receipts? Or can we provide an itemized list with the remainder of the security deposit via mail and be done with it?

We weren’t going to charge them for cleaning or the belongings left behind because we liked them. Although it states in their lease we charge hourly and per item cleanup.

[Kenneth Garrett]

@Rory M.

I generally don’t have conversations regarding the condition of a unit after a tenant moves out.  I conduct my inspection as to the condition it was given to them and take deductions off of there security deposit based on repairs or replacement of items.  When they sign there lease, I have an addendum that stipulates the cost of cleaning, repairs and replacement of items so there is no misunderstanding.  I send them an itemized list of deductions and a check for the remaining earnest money if any.