To give you a bit of background, I know very little about bookkeeping beyond managing my budget for the last three decades (ugh), so this is all pretty new to me.Here’s my current setup:I’ve had a property management company using AppFolio to handle the heavy lifting – rent collection, owner distributions, expenses, and the whole shebang.

In my experience the basics for a functional RE based CRM are:Custom Fields for Data Objects (Leads, Prospects, Applications, Buildings, Units, etc...)A Screening Engine (background/credit checks, employment verification, etc)Online Rental Application (this should automatically run the application through screening)Ability to mass email/sms leads and tenants to provide informationSurveys/Inspection formsI've been building real estate CRM tools for years.

Hey @Jay Levy, an easy option is to use keycheck to run your background and credit checks.

I meet Jeryl at bigger pockets and when I told him my background he really disengaged with me.

You will also want to develop a tenant screening process that includes credit checks, background checks, employment verification, and references from previous landlords.

Technically they are 2 four families, so they *could* be purchased with 2 conventional loans - however the appraisal would have to be based on the income method.

Background: Oakland multi-family (4-plex) propertyScenario: Existing tenant would like to add new occupants (2 relatives) to an existing month-to-month agreement. 1) Should we add the new tenants as master tenants or simply as authorized occupants?

If you want specific advice, things that would be important would be some background on the sponsor (years in business, portfolio size, you don't have to name names), where the property is (city), what it was bought for and when, how much was the loan and when does the loan mature, how much equity was raised, was there any preferred equity or multiple share classes, what is the occupancy, is the sponsor responsive to your communications and providing reports, and so on.

You'll need a realtor for the lease up, you'll need a background check service, I would place a Blue I Box so only realtor can access with a rental prequalified tenant. 

Ask about their background.