I manage the vacancies, leasing, contractor and inspection appointments, but honestly the Turbotenant software I use is really user friendly and handles rent collection and what not. 

She talks to the sellers on the phone and makes me an appointment.

I know people that will go on a cash appointment and pull a bait and switch and become the Agent for them. 

I’m not a judge but I feel if you send certified mail telling them to either contact the repair person directly or to reach out to you to set up the appointment then you have done everything in your power.

Hey Jack, Yea we hired 2 callers, they make roughly 100-150 calls a day on a triple line dialer. averaging between 2-4 leads a day and about an appointment set every other day.

He already had an appointment on Tuesday in Vero Beach, so he decided to combine the trips.

If so, you can contact an attorney and have a receiver appointed, who can seize bank accounts. 

It "works" meaning you get a lot of contacts, but when you do spray and pray for off-market and don't vet them, 90% of your appointments are garbage.

The use predictive analytics to determine who might sell, they create social ads and online marketing to target them, and they get clicks. 90-95% of these appointments are really for investors because they are built around sell your house quickly and then an agent shows up and tries to list it.

Especially given the fact that she's a full-time real estate agent, you shouldn't have any issues.I personally like using my calendar (i.e. having clear appointment related to real estate) combined with a simple Excel / Google Spreadsheet as the tracker.