Thanks Jim, I think the best way would be to just sign a short term lease to keep everything well documented.
Nancy, I don't feel that $75 is gouging but maybe I need to reconsider. I should have clarified that I have received my rent late each month for the past two years (anywhere from the 10th -15th of each month) and am tired of dealing with it. They are good tenants in the fact that they are clean and keep the property as such, but always pay late. I am trying to find a way to train them to pay on time. A $35 fee does not seem to do that right now because they continue to pay that month after month and $5 a day is not much motivation to get rent in quickly after the initial fee is charged. You are right that I aim to keep tenants long term and I am usually good about keeping rents at least $100 under market, but right now we are $300 under market. With the recent property value run ups we have seen in texas, my property taxes go up each year and I have never raised rent in the past 3 years.
Thanks for the thoughts. I have been thinking through how to approach the renewal in a fair way and this gives me more to think about. However I do it, the new fee will be implemented across the board with all the properties I manage, but this is the only consistent late payer I have right now.