Quote from @Todd Rasmussen:
@Julie Marquez
If you have dozens of accounts and LLCs for 25 properties, does that mean you have one company and one account for each? If so, you are a glutton for punishment!
We have 22 and are just getting ready to start our second LLC. We've consulted with a couple lawyers and there is a famous case out of New York where a cab company structured every cab as its own LLC to protect the cab company's liability. The case law that came after they tried to isolate all of the assets of the different LLCs from the cab company was that if the LLC's were engaged in similar businesses with the same ownership then there were essentially the same company. I imagine you are set up much the same way and your network of LLC's is not the impenetrable fortress you were told it was. I'd consult with a lawyer and a tax professional and consolidate unless you are slow playing us and the 25 properties are apartment buildings with different partners.
We have two bank accounts (could be one) and one LLC for our properties (soon to be two). I use Excel to track depreciation and Stessa for all income/expenses. Stessa is currently free but they were bought by roofstock. So far all of their monetizing on the platform is through advertising.
Funny you should relate that Cab company story. I heard it for the first time earlier this week at a local REIA meeting where an atty was lecturing on business law.
A question from the audience brought up 'when do you have more than one LLC', and the atty said there's really no hard/fast rule about it. The 'rule' is what you make up. For some, it might be to hold one or multiple properties up to a certain dollar threshold, such as lump everything in together until the aggregate exceeds $1mil, then start another LLC for the next bucket of assets. Or keep 3, 4, or 6 assets per LLC. It's clearly a balance of paperwork overload and compartmentalizing liability as far as one can. Seems there is no one perfect structure.