I have my tenants deposit the money to my wellsfargo account either in person or through bank transfer. I'm switching over my dad's tenants to the same system. They've been paying via check for the last 20 years and my dad had been traveling 90 minutes round trip to pick up the checks (multiple times per month since of course they would claim they dropped the rent through the drop slot and it must've gotten lost in the room). If dealing with multiple tenants paying the same amount, have them notate their apartment number on the back of the deposit slip. You can get images of the slip from the bank. If paying through online transfer you'll see who paid.
You can in fact put pretty much anything you want in a lease. There are very few laws that you can not contract away and if it is the case the law will say so. For example, safe and sanitary housing can not be contracted away in a lease. You also can not contract for something that is a crime/illegal. But pretty much everything else goes. If there isn't a law addressing it it's fair game. Judges and lawmakers will see when legislation is needed if issues repeatedly come up or someone makes a loud noise. That's why it's important to keep abreast of changing laws in your state.
I was paying rent online as a tenant and they introduced a charge to do so later on. At the start of my lease, whenever I would pay with money orders the manager repeatedly encouraged me to pay online. So I started, it was free unlike the last place so I didn't mind. It seems that once I got used to paying rent online, the company introduced a fee. I'm upset. Feels like a bait and switch. The apartment has no drop slot to accept after hours payments. So even though they encourage and it's not written in the lease, they've made it impossible for you to pay by check or money order unless you mail it or drop it off in person during business hours. Rent is late on the morning of the second with a $119.00 late fee. I'm guessing most tenants are opting to pay online.
The point of the story is, if you require electronic payments, provide a way for them to do so without additional charge. My two cents.
Jennifer Duclair, Esquire
West Palm Beach, FL