@Barb F. I'm sorry this is happening to you. I'm also a newbie and when it happened to me I was very stressed and the silence on their end was driving me crazy! I initially contacted them by filing a ticket on rental manager. You can do that on https://help.zillowrentalmanager.com/ (see "submit a request" on the top right corner). When you file a ticket, there's no confirmation that the ticket was filed and they don't give you any way to track it. You do get notified by email when they respond, but before that you don't even know if it was filed successfully. But I realized you can see the ticket you filed if you go to https://help.zillowrentalmanager.com/, then hit the sign in button at the top right corner, click your profile picture and click "my activities". You can see the ticket you filed and you can respond there with more information. You can also upload the documents there (not over e-mail as you were saying). They use Zendesk, so it's safe to upload sensitive documents.
You can also try to reach them on support AT zgrentals.zendesk.com.
I know how stressful it is to be waiting to hear from them, only to get radio silence! Zillow sucks, they do not understand that the way they act is not professional. They are unprofessional and irresponsible, this stuff impacts us as landlords and has real-world consequences. You might lose business. They don't care, so my best advice is to NOT use their services.
> What did folks do to ensure tenants reach out to you directly rather than through Zillow? Include your phone and/or email in the text description of the listing?
Yeah, pretty much. In the description you can mention to contact you directly.