@Leah Dunnells
This is my system for keeping track of expenses and making tax time less of a pain.
1) I keep a "Temporary" folder where I put receipts for supplies, repairs, and maintenance which I have already paid but still need to document for taxes
2) Along with the temporary folder I collect any bills coming in from the utility companies
3) Every 2 weeks sit down and pay utility bills through Chase Bill Pay
4) Once bills are paid I will document both the receipts in the temporary folder (step 1) and the bills I just paid (step 3) in my spreadsheet
5) Spreadsheet is in the form of a Schedule E with all the same sections to make taxes easy at the end of the year. Each section is expandable
6) Additionally on this spreadsheet I document rent collected, capital expenses, and capital improvements
7) End of the year send it all to @Steven Hamilton II
Obviously there are many awesome tools/accounting software out there which make tracking expenses on the go much easier but if you only have 1 or 2 properties this is probably a good place to start. If you want a copy of the below screenshot just send me a DM and I will send it over.
Example of My Expense Tracking Spreadsheet
Best of Luck,
Scott Dixon