How do you developer your roadmap and plan for your properties?

[James Carr]

When you own a rental property or two on the side, it can be pretty easy to let things just run their course. You setup a tool like avail, watch income flow in, file expenses and haggle tenants who think they can pay at the end of the month. But once you expand I would imagine you want to have some official planning system in place.

How do you set up a roadmap for your properties, plan expansion and drive projects to success? What tools do you use?