How AI Took Over My Virtual Assistant’s Job

[Alyson Anderson]

From my experience in real estate, hiring a virtual assistant used to be the only way to offload administrative tasks, but AI has changed the game. What once took hours—managing emails, scheduling appointments, following up with leads—can now be automated with AI-driven tools. Instead of manually sorting through inquiries, AI can qualify leads, respond instantly, and even update my CRM without me lifting a finger. Market research that used to take hours, like pulling comps and analyzing trends, is now done in minutes. Social media? AI can draft posts, create listing descriptions, and even suggest the best times to post. While human VAs still bring value for tasks requiring judgment and relationship-building, AI has freed up so much time that I can focus on closing deals and growing my business.

That said, AI isn't perfect. It lacks the personal touch that a human VA provides, especially when handling nuanced client interactions. Sometimes, AI-generated responses feel robotic, and errors in automation can lead to miscommunication or missed opportunities. Plus, setting up and fine-tuning AI tools takes time and effort.

Has anyone else integrated AI into their workflow? Do you find the benefits outweigh the flaws?

[Cole Bossert]

What AI tools are you using to integrate social media management, CRM updates, and lead qualification? Have you found a specific platform that seamlessly connects all these functions, or are you using a mix of different tools? Also, how do you balance automation with maintaining a personal touch in client interactions?

[Cole Bossert]

What AI tools are you using to integrate social media management, CRM updates, and lead qualification? Have you found a specific platform that seamlessly connects all these functions, or are you using a mix of different tools? Also, how do you balance automation with maintaining a personal touch in client interactions?

[Stephen Morales]

@Alyson Anderson

I agree that AI can handle a lot of grunt work and give you some meaningful input on copy, listing descriptions, market research feedback and even pre-qualify leads. 

But I would make the argument that many people, including your potential clients are experiencing AI fatigue. It's like when I see an ad (especially with the AI generated photos, bleh!) it's an instant turn off and I blow right past it. 

AI is still missing human touch. As you said It can feel robotic, miss context, or drop the ball on nuanced client questions. Setting up those automations also takes time upfront and testing, so don't underestimate the onboarding effort from what a VA can do for you. The VAs can also refine and keep the automations up to date for you.

We choose to get the best of both worlds and utilize AI as it's meant to be, which is a tool for humans to use. 

[Justin Hwa]

Also curious about the tools you use @Alyson Anderson. Sounds quite interesting