New ownership- tenant letter question

[Kelly N.]

Hi all,

We are about to close on our second triplex, and I will send the 'new ownership letter' to my new tenants just as I did with the first. My question is on how to address them- our first property has one tenants per apartment, but this one has 4 in one unit, 2 in another. Is it best to use all their names, or something like what Nathan used in the letter he was kind enough to share- 'To the Residents at..."?

Here's a link to the letter...
http://www.biggerpockets.com/files/user/nemmert/file/ownership-change

I am assuming I don't have to send a letter to each tenant, or do I?

Is it too early to address their lease renewal? All leases currently expire in August, so about 4 months away.

Thanks!
Kelly

[Sam W.]

Kelly N.

Here is the letter I use.

Dear Resident,

The purpose of this letter is to inform you that we have purchased the property that you currently lease.

If you have a current and valid lease, it will remain in effect through its normal expiration. If your lease has expired, you may continue to live in your apartment on a month-to-month basis until October 31st. Beginning November 1, 20XX, you must have a current signed lease or vacate the apartment. We will give you a copy of the new lease for your review and signature by October 1, 20XX. If you do not intend to renew your lease you are reminded of the requirement to provide a 30 day notice to this effect.

Please note the new address and phone number of your contact for rent payment, repairs and any other questions or concerns you have with your home:

XXXX XXXXXXXXXX
XXX XXXXXX
XXXX, XX XXXXX
(XXX) XXX-XXXX

Effective immediately, this is the new address and contact information for your monthly rent payments.

Over the next month there will be quite a bit of activity around the property as some repairs and improvements are made. It may be a little inconvenient but in the long run it will make things much better. We will work hard to make sure there is as little disruption to you as possible. Along these lines, if any of the items behind the house and garage belong to you, please move them inside your garage or basement storage room by August 1st 20XX. After that time the items will be disposed of.

We look forward to getting to know you and hope that you will choose to continue to live at XXXX XXXXXX Street. We are committed to ensuring that the building is a safe and comfortable home for all residents. Thank you for your cooperation in this regard.

Respectfully,