Property Manager and Seasonal Maintenance

[Lyndsay Dentel]

Hey everyone! I own rentals and own a new property management company. My question today is regarding preventative maintenance of the rentals I manage. Currently I manage repairs as they come up, and suggest repairs when I see them. 

So, moving forward, do you expect your property manager to be in charge of scheduling preventative maintenance? For example, if you have a gas furnace and it needs a tune up every year, and new filters every 6 months, do you expect the property manager to schedule those things without being requested? Or do you have your own personal tracking system of the property you own and ask the PM to schedule things as needed? 

I haven't found a great way to track all these things yet, currently I just have a list of seasonal maintenance that is recommended, and then when I do my 6 month walk throughs, write down anything that I think could use maintenance (re-caulk exterior, pressure wash stuff, etc.). I am still small, so I just check with the owners about the suggestions, and we schedule the maintenance per their desires.  

I feel like the answer I will get is I want the PM to manage it all but to check with owners before spending more than xx amount. So the follow up question would be, how do you all track all these calendar items? My calendar is getting really full of reminders. I use Tenant Cloud for PM and there is not a lot of good add ons in there, but I found that I was not happy with the paid services for smaller landlords, and I am not large enough for the nice ones.