how do you protect your tenant's identity?

[Craig Ward]

A little backstory,

An old landlord/property manager of mine recently used the rental application I filled out back then to apply for a credit card in my name. 

had I not been watching my reports on a daily basis I would not have caught it in time.

so how do you protect a tenants identity while also keeping adequate records? 

who has access to those applications?

what do you do with them after a tenant moves out or you chose a different tenant to move in?

just curious,

Craig Ward