Rejecting Prospect Tenant (Non Refundable Application Fee)

[Ayodeji Kuponiyi]

Should my rejection letter read something like this:

We're sorry to let you know that the property at [address] is no longer available. At this time we've rented this property to other applicants. Thank you.

Do I need to add a reason why their application was declined? In this case it's income and employment is 3 months. 

[Curtis Bidwell]

Here's the content of our response form: Just check the box and send the notice! 

RENTAL APPLICATION REPLY

(Adverse Action Notice)

Date______________________

Attention: ___________________________________________________:

Thank you for your application(s) to rent one of our rental properties. We regret that we

were not able to rent to you at this time, for the following checked reason(s):

 The rental was committed to another party at the time we received your application.

 You indicated disinterest and/or declined our offer of the rental unit.

 You tentatively qualified, but the rental was given to another party with equal or

better rental qualifications, or to another qualified party that applied earlier.

 You needed to meet our conditions on rent, deposit, co-signer, use, or other.

 You did not provide requested documentation in a timely manner.

 Previous landlord/other references failed to provide needed timely information.

 We were not able to hold the rental until the date you were able to pay the deposit

and/or initial rent, assume tenancy, or meet other stipulated conditions.

 You did not meet requirements on pets, occupancy, smoking, cars, or other terms.

 You did not meet our standards for references, income, felony, credit, history, etc.

 Your application was denied based upon a written credit report with optional FICO

score; directions to receive a copy may be obtained by contacting us below.

 Your consumer/credit report did not contain sufficient information.

 You submitted an incomplete, inaccurate, unclear, or unsigned application.

 You did not provide a phone number, call back, or return our calls or emails.

 You did not submit the required screening fee.

 Other_____________________________________________________________.

Submitted Screening Fee:

 Since your submitted fee was used in the processing of your application, we regret

that we are not able to return any back to you

 Since your submitted fee was not used in the processing of your application, we are

returning/refunding your payment totaling $ _________________.

Federal and State guidelines limit us from giving further details other than name, address,

and phone number of any consumer reporting agency resulting in denial (by contacting us

below for a free report copy with right to dispute). Thank you for your consideration.

______________________________________________ _______________________