Tips for adding authorized occupant

[Linda M.]

Hello everyone - Brand new to landlording, so apologies in advance for the basic questions. I recently secured a tenant for my condo apt. The lease specifies that tenant must notify management and owner of any additional occupantsand that they're subject to board review. Management was really wishy-washy about what that means and basically told me "do whatever you want, the board doesn't really care".

Tenant lease started a few days ago and she has indicated that her boyfriend will be living in the apt effective immediatelly and she'd like an extra set of keys.  My questions are:

1. What paperwork should he complete as an authorized occupant? Management did a background check, and I was going to have him sign the condo house rules. Should he also fill out an application... Or no since he's not a tenant? 

2. Should I make the tenant sign an additional document that spells out she is responsible for her occupant, that they are required to follow all rules otherwise she may be subject to fines, etc?

3. I believe I'm required to give tenant copies of the keys upon request, correct? If they are for the authorized occupant who is responsible for returning them, just the tenant?

3. Is there any reason/benefit to make him a tenant over an authorized occupant?  The latter sounds not only easier but also more straightforward if any issues btwn the two ever arose in the future.

Thanks in advance for any guidance y'all can provide!!