Property Management plan

[Matt D'Amore]

Hi All,

Happy New Year! I have been working as a property manager for a local business in my hometown for about two years now. It has been going really well and I believe the owner is happy with the work I have done. There are 8 buildings on a 12 acre parcel with 5 being fully occupied with commercial tenants. It has been bugging me that I have been managing on a more reactive basis, for example, if a tenant has a problem with a leaky sink, the HVAC stops working, a roof leak, etc. we will call someone in to repair it after the problem occurs. I have yet to create a system that could help get in front of some of these issues. A goal of mine for 2022 is to develop a plan that allows me to operate on a more proactive basis. My hope is that this will help minimize the amount of tenant "emergencies" and the prolong the life of the asset. Does anyone use a preventative maintenance check list or plan on a weekly or monthly basis? 

As a newbie in the world of real estate, I welcome all suggestions or advice you may have. Thank you in advance!