Seeking Property Management Assistant

[Ori Skloot]

About Us

We are a small organization that manages 100+ apartments in the San Francisco Bay Area. We are seeking an administrative super multi-tasker to help with our operations and grow with our company.

Position Overview

Assisting with a wide range of daily tasks that may differ from day to day. Some of these tasks may have a tight deadline requiring 24 hour turn-around (such as creating a new lease) while other tasks may be longer-term projects. Flexible hours and partially remote work. Responsibilities shall include:

Administrative:

• Working with Appfolio and QBO to book receipts
• Advertising vacant units and scheduling open houses
• Maintaining lease renewals and creating new leases
• Maintaining and updating tenant and vendor contact information
• General administrative tasks

Tenant Interaction:

• Communicate with tenants regarding rent payments, late rent, notifications, etc.
• Collecting rent from buildings and bringing to office in Richmond
• Showing vacant apartments for open houses and collecting applications
• Helping with tenant lock-outs or emergency situations
• Assisting with tenant move-in: providing keys, showing parking, helping get set up, etc.

Maintenance Oversight:

• Ensuring that the property is clean and well maintained
• Annual apartment inspections
• Receiving tenant maintenance requests and conveying to maintenance staff
• Reporting to management when there are repairs or larger issues needed
• Meet with vendors on site as needed
• Assess and report any safety issues

Desired Experience and Skills:

• Fluent in English and strong verbal communication in Spanish
• Experience working with Microsoft Excel and QBO
• Available Mon-Fri for 20-40 hours per week. Available for 24-hour turn-around of urgent tasks.
• Prefer (but not required) experience working with Appfolio

Compensation

$15-25/hour. Pay commensurate with experience.