How to organize the communication with the team members

[Pooja More]

Hi All, 

I am a long time follower of BP and find all the inputs here very valuable. Valuable enough as I Just closed my 2nd  property in Kansas City yesterday. 

I realized two things amongst many others is as follows for future transactions and would like to gain some advice on the same from you all experienced people :

1. Communication with different team members such as a realtor, inspector, lender, property manager, an insurance agent becomes overwhelming and difficult to keep a track of emails in an organized manner. every member may have their own portals (dotloop etc )  to keep a track of but it is not from an investor's perspective. Any solutions or suggestions on how experienced investors are dealing with this?

2. What system besides excel can be used to keep track of the metrics on how the property is actually performing after purchase (long-term basis).

Thanks in advance for the suggestions