Looking for a Letter Template on proper AC installation

[Patti Connolly]

Not all of our properties have central AC and most tenants will be starting to put out their window AC units in a few weeks when things heat up here in Pennsylvania.   Once about 10 years ago our tenant did not install their unit correctly and the water condensation was dripping into the house and actually caused part of the ceiling to collapse.   Learning lesson for quarterly inspections!!  I am considering this spring to be proactive and put out a note about proper installation of window units this spring that will coordinate with a letter about their spring inspection.    Does anyone have a sample and what points would you include?   Below are some of my thoughts.  Any liability I can avoid by having them install their own units?  Love to hear your thoughts

- AC unit needs to have an exterior side panels and brackets to support to secure the unit

- Do not screw into the window sash as this will damage the window and you will be responsible

- Install weather striping to avoid water or critters from entering your unit

- Unit needs to be tipped towards the outside to avoid condensation and damage to floors

- Landlord is not responsible for their Air conditioning unit if broken

- Tenant is responsible for window, floor, ceiling damages caused by poorly installed window unit

- Window unit should not be installed before May 1st and must be removed by Oct 1st