Is this normal for the 2nd

[Chi Soul]

The 2nd we just found out about after a month [owed $3,000] is asking for the original payoff amount from the 1st, and an approval letter from the 1st with the amount they'll accept. After that they state they must schedule an appointment with their attorney who will then get 7 of their 9 board members together to decide if they will take the $300 offered settlement. This will take up to a month I'm told.

Is it normal for them to ask for an approval letter from the 1st with the amount they'll accept? The only reason I ask is because I'm under the impression that when the 1st gives an approval letter they'll want to close shortly after.