How do you track tenant insurance policies?

[Aj Bellamah]

Hello All,

I'm a small bay flex industrial owner operator. I'm looking for solutions on how to effectively track COI's for tenant liability policies. We have clauses in our lease that require it upon execution of the lease. We also require being added as additionally insured on the policies. But what happens is that a year or two goes by and we don't have updated COIs. 

Does anyone have any digital solutions for automatically tracking these COI's at scale? We of course could build an internal manual process with a virtual assistant of some sort, but I want to see if anything exists. I have seen digital solutions for Multi family and residential real estate, but not Commercial General Liability. 

Thanks for the help! 

[Aj Bellamah]

Hey Ronald, thanks for the response. We have over 200 tenants with different COI requirements. Not massive and we CAN do it via excel or custom fields in Rent Manager. But through experience, some tend to slip through the cracks as everyone's insurance requirements and anniversary  dates vary across the portfolio. 

Just wanted to know if anyone had a non excel sheet based automated solution for collecting and maintaining COIs. "Trust Layer" might but I think its more for subcontractor COI tracking. Anyway, I appreciate the feedback!