How do you manage/keep track of money?

[Jason Dale]

Hello everyone,

I have my first rental property already rented and I am looking for the next one, but I'm wondering how everyone manages money? Like day to day income/payments, and what systems are good to get set up? I have always been paycheck to paycheck, so it was kind of easy - set all my bills up to auto pay on payday, the rest is gas and groceries. Now, I have a lot (comparatively) of extra capital in my account, but multiple mortgages to manage. I also cashed out a small investment so I have cash available for the next property down payment, and it's hard to go through and math out each dollar now that there are thousands of them to account for. I am an IT guy so I like things scripted - scheduled bill pay and transfers are great, but I feel like I need a large buffer - in case of late tenant payments or something. 

I do not have an LLC yet, and I have been thinking about getting a second bank account for future rentals (current rental is where we were living previously, and the mortgage is tied to a local bank otherwise I would already have another account).

What do you guys recommend for money management systems or processes? I want to get something set up now before I get lost in a banking nightmare. 

Thanks!

Jason