The time zone really hampers my communication with realtor.

You need your own buyer’s agent...they likely can get access codes online, no communication with listing agent, and Your agent will prepare your offer, educate you on what You need to know.  

I was paying my virtual assistant to pretty much just clean up the mess Podio made.

I believe you never hurt yourself by over communicating, so I know how I will move forward with this negotiation.I guess the true question is: When is it acceptable to use your greater knowledge in a subject to your advantage? 

I have prepared by investing in my business with Carrot.com/Prop Stream/Bigger Pockets/Mojo Dialer and have recently hired a Virtual Assistant and a Blog Writer. 

By communicating with general partners, and joining the investor calls, you can ask questions, review the strategy, financials etc.

I prefer to keep records of all communications with our tenants, so usually don’t text rent reminders.

You do everything until you make enough money or business that you can fire yourself from the lowest paid, lowest value jobs first until you get to a point where you can virtually fire yourself completely.

We have had good communication since the tour in trying to work out the details of the application process.None of them meet the income requirements, and although they all have part time jobs, they are not making 3 times their portion of the monthly rent.

Don't think so - - that's still MINGLING of funds.Consider your entity as being 10,000 miles away and you have to formally communicate with Notary Docs, Notes, Letters from the Board of Directors - - this will help you stay focused.