I would try and setup all bank accounts, entities (LLC, etc, if you're going that route) property management/accounting software, etc. before you rent it out, so you aren't scrambling to get everything organized. 

I honestly think you should check out some podcast's to better understand direct mail and CRM software. 

I use the application of BP daily but I keep running into some complications such as mentioning people , adding and messaging certain people .

Anyone know where I can find a Mortgage / Loan Analysis Software?

You'll want to see if it's 100% homestead, that's applicable if occupying the home and when it's 100% homestead taxes tend to be a bit cheaper, but when you buy it you'll sign a homestead exemption form that will eventually eliminate the homestead exemption.

We give a birthday card and $5 Starbucks cards with tenants birthdays (from the application) and a $15-20 Subway card at Christmastime.  

Alternatively a small business can run out of their basement etc.When economy is good business licenses applications are up.Not a big fan of office but that's just me.

F as in all your interested applicants are going to say F*** this place soon as they learn you allow child molesters to live there and empower them by leaving children's play sets in the yard!

It's not terribly difficult, and there are great tools on the website (sample tenant applications, tenant screening tips, etc) if you poke around the tools tab at the top.A couple pointers:  be aware of tenant anti-discrimination laws.  

.- Buy some Technology - new devices or software.- Ask Contractors to invoice you NOW for work they have done or are about to do.- Pre-buy construction materials maybe even some storage to put them in- Buy tools for you or your contractors to use on a future flip - Hire an accountant to help with some of these ideas