HVAC air filter, fridge water filter, etc).  

There is a way in Buildium to create statements for the tenants but we are wanting to do a breakdown of water and sewer fees. 

Each month, we have tremendous Contractual Obligations and payments to make - Grocery-Bills, Utilities, Mortgages, Plumbers, Electricians, Medical Insurance Premiums, Property-Insurance, Sewer-Water, Oil, Gas, Electricity, Property Taxes, Cable & Internet, Cell-Phone, Income-Taxes...Are we now doing away with our entire system of Contract & Tort Law?   

A story I tell sometimes: years ago one of our local utilities had their water main wash away in a hurricane.

Would you pay mortgage, insurance, and water through the business account, then personal expenses like electric and cable through your personal account?

Being a newbie, I may have some numbers that are a bit off, and if so, feel free to challenge them.So I have seen people assuming Capex of 5-10% of the rent, which would equate to $85-170/mo for a 1,500 sqft 4br/2ba with no garage.When I run the numbers though, I get: $328mo, or just over19%, so I wanted a sanity check.I calculated the following (installed costs):Water heater- $1,000 per 10 years =$8.3/moDoors(8int)- $2,400 per 25 years =$8/moCabinets- $5,000 per 20 years =$20.8/moCounters (gr)- $4,000 per 25 years =$13.3/moBacksplash- $2,000 per 25 years=$6.7/moFridge- $700 per 20 years=$2.9/moOven- $500 per 20 years =$2.1/moMicrowave- $300 per 15 years = $1/moDishwasher- $400 per 15 years =$2.2/moGarbage Disp- $200 per 10 years=$1.7/moWasher- $400 per 15 years=$2.2/moDryer- $400 per 15 years=$2.2/moSiding- $12,000 per 25 years=$40/moA/C- $5,000 per 15 years=$27.8/moDoor(Fr)- $2,000 per 30 years=$5.6/moDoor(Back)- $750 per 30 years=$2.1/moRoof- $7,500 per 20 years=$31.3/moTile (500ft2)- $6,000 per 20 years=$25/moLVP(1000ft2)- $5,000 per 10 years=$41.7/moPaint (int)- $4,500 per 5 years=$75/moGutters (200ft)-$2,000 per 20 years=$8.3/moI would probably need some $ for driveway, exterior paint and landscaping as well, but overall with what I have included, it seems 2-4x more then most people even budget for.

Walk through with a GC or jack of all trades handyman and ask: how much for a full repaint, how much for a new roof, how much for drywall patching, water heater, etc.I reserve for my capex and repairs separately, because they handle different items. 

I have been relying on unemployment benefits to help keep my head above water.

Make sure you include water/sewer, lawn care, snow removal, admin/professional fees.

So you have the budget to replace AC, hot water tank if and when they go out and you have the budget to do a light cosmetic upgrade to raise rent rates a bit when you're ready.