On a duplex I would calculate the percentage based on the square footage of each unit.

Frankly, a number won't be able to come up with it immediately, so you may need to have them pay a percentage every month until the full deposit has been collected.It sounds like you really need to walk that line between keeping the tenants and driving them off, and have the turnover happen over time. 

The city has requirements to replace a certain percentage of RSO units in the new building. 

So the down low on 3 companies I interviewed:Company AOver 400 units2 Property managersLate on the 5th- $50 charge to tenant, 10th- additional $25 charge to tenantNo project management fee1 drive by inspection per month, 1 full inspection every 6 monthsRequires renter’s insurance (single family homes only)Stated high percentage of tenant renewals Manager of the RE branch was a local town justice for many yearsHandles insurance claims2 evictions last year (both in same building- new project) - not tenants they placedSaid they serve fake eviction papers before moving on to full eviction process (to save owners money) Charges ½ 1st mo rent and 10%Red flags-Does not approve prospective tenants with owners (to keep owner from contacting them)Will not show lease (confidentiality)I did view one of the houses they manage, the tenant mentioned they had asked for a leak to be fixed and it had been over 2 weeksDue diligence revealed PM was arrested 3 yrs ago for petite larceny from a grocery store- weird a retired town justice would hire herCompany BManages 40 properties2 Property managersNew company (1 yr old)- all property managers came from another with years of experienceLate on the 5th- $50 charge to tenant, then 3 day pay/quit notice ~5 days later10% project management fee w/ weekly updatesInvestors make up 5-10% of their propertiesIn house maintenance staffOwner can approve tenantsOwner can provide own leaseReiterated how important communication was2 prior evictions1 manager has 2 investment propertiesCharges ½ 1st mo rent and 10%Does not want to rent low end housingRed flags-One of the property managers never responded to first 2 emails, 2nd manager was prompt every responseDoes not want large portfolio of rentals (150+)One of the property managers has boyfriend writing reviews on how great she is, same manager that never responded (looked him up and he has a lengthy arrest record)Does not perform regular inspections unless owner requires (sounds reassuring- sarcasm intended)Admitted no set schedule for inspections but noted “they can do them”Company CMy current agent/his wife would manage- part of a franchised-brokered companyI’ve bought and sold 1 property through him- sold in 6 days in a market with over 365 days of inventory, though the sale drug out 6 months due to the buyer/buyers agentEthics is of utmost importance to him (proven this)Late on the 4th- $25 charge to tenantWill provide project management (taking pictures, lock box for contractors) free of chargeAverage ~ 2 year tenancyWill be providing investor referencesStandard lease- owner can’t changeProvides copy of lease to ownerPrefers owner not to contact tenant but not against policy (want to send out semi-annual survey for their review of management/property)No repairs w/o owner permission (unless emergency)Drive by inspections often2 evictions last year- not tenants they placedAs an agent they are the most geared toward investors in the areaCharges ½ 1st mo rent and 10%Red flags-Current late fee is only $25 (brokered company rules)- they have a meeting next week to discussHave tenant submit background check through online platform- I’ve found tenants to be lazy and would rather you do thisNo annual/semi-annual inspections- said they check smoke detector batteries/change furnace filter once per yr

OF COURSE there are variables and situations with both seller or buyer that might be better off double closing, but at the end of the day it's your decision how you want to operate. 

A greater percentage of those properties are "Mom & Pop" owned properties who may be more inclined to work without a broker.In a study of larger (>50 units) multifamily properties in Florida, Beau Beery reports in his excellent book "Multifamily Investors Who Dominate" (which, IMO, is the best book for MF investors), ~93% of all multifamily sales over a 5 year period were closed through brokers. 

When you file a claim for a rental property and receive loss of rent reimbursement, is your property manager entitled to their percentage of share?

On average the break even occupancy (percentage of units occupied to cover all expenses on the asset) is between 55-70% occupied.

If not, as you know... there are so many variables that can and will throw off the results that the data really isn't a fair and accurate test.  

Percentages mean less the higher you climb on an actual income scale.