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You can set up workflows so that when an email comes in you can send an auto reply and it can store all your conversations, track the progress of the lead, issue reminders, etc.  

I would have visited the apartment building more regularly and kept a list of which units were being repaired and re-rented.

Seems like this could be a challenge getting $550/months tenants to mow regularly.

@Nathan Waters This sounds more like a syndication than a regular old JV that you could print off legal zoom.

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You just use a regular lease,, list it by the room by number,, one person per room, one person per lease, if your renting by the room.

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Does the hard money company decide when you eligible for a regular mortgage or will they let you exit as soon as you can , can find a bank to take over the loan that is?

You could keep it as a rental, execute a 1031 of your own, or sell it with little or no tax burden.I know that was a wall of text, but this strategy is one that our investors use regularly to defer or avoid taxation when they want to get out of an old investment and into something more lucrative.Anyway, you have options!