@Bob Willis not closed yet, but disclosures show $2333 origination costs ($238 points, $1500 origination fee, $595 processing)$725 appraisal, $9 flood cert, $66 tax service$1125 for closing protection letter, endorsement fee, title insurance, settlement $95 recording $391 prepaids$961 initial escrowTotal closing costs $5705

We recorded it and will use the roster to setup next call in 2 weeks.

You need this itemized list anyways to send back with their security deposit, or lack there of.The list and any remaining security deposit, or a bill with payment instructions gets sent to them via certified mail, so you have a record of them signing for it. 

However, when you later sell or refinance the property, your title company, and the county recorder/assessor will most likely catch the change.

-I then checked public records for all parties on the deed.

I had temporarily moved in with them right before boot camp, so this address was my "home of record" - it was the address on my drivers license, where I was registered to vote, etc.

Is it just a matter of having a title company file it with the recorder of deeds?

Landlord loses the house and tenant gets kicked out and is stuck looking for a new place in the school district with an eviction on record.

Vacant property lists: I pull addresses on the city website, find tax records on the MLS, and then contact info via Whitepages premium. 2.

Having a checking account for your real estate activities makes record keeping cleaner, but it is not necessary unless you have a partnership with someone other than your spouse.