For the first group, we put together a Move-In form with detailed instructions of how to transfer the utilities into their name.

You could probably short circuit the process by looking at your policy and finding the section which tells you, the Insured, how to submit a claim and following the instructions.

Anybody have any experience with adding a laundry room and is there any hidden costs / watch outs to be aware of?

Also some lawn care instructions.

Simultaneous ocean and mountain views with a walking path to a hidden beach on three acres just 15 min from town and 25 min from the City.

I usually allocate around 25% of the revenue to this hidden expenses which are real costs.Either way, fantastic to get into these properties with all owner finance, however if you grab the difference from the mortgage each month and put it in your account, you will realize pretty quickly that you will be doing a capital call very often to cover the expenses I mentioned above.

My insurance agent instructed me to write a certified letter to him to have any trees I am concerned with cut and or removed by a licensed arborist. 

I was considering hiring 3 VAs with the same simple instructions for an easy task, then hiring the one that does the best.

We have trash day reminders, check-in instructions, house rules, check out instructions automatically sent to each guest.. it also changes the door code to the last 4 digits of the guest's phone number for each guest. 

With any "floating floor" (not glued down), follow the manufacturer's instructions.