Anthony,I use Microsoft Excel and Access. 

But the huge advantage I have is an excellent W2 income and assets which allow me cash/leverage ability to buy real estate easily and quickly.  

Otherwise you will have to use an excel sheet which to me is HELL!!!!

I tried tracking through excel and not very happy with that approach.

My results are excellent .I actually put 2 houses under contract my 1st week and working on third.

@Dave Foster & @Bill Exeter - Excellent thoughts from both of you.

@Steven Wilson Is an excellent Realtor for Cinncinati 

(Pictures are realllly easy to make it look good when the quality is terrible)I don't think that having a ton of experience is a must in order to begin with out-of-state investing.It takes time to find a good team with excellent market knowledge, which you will have a click with. 

Yes, Steven May was my realtor and he was excellent.

To maximize the number of transactions you’re involved in you will need to:Be Top of Mind when they think about moving - which requires consistent reminders.Be seen as an Expert – which requires a consistent message and Evidence of Success storiesGain their Trust – which requires communicating integritySo, start out by listing everyone you know in an Excel spreadsheet.